By – Anerian, LLC
Innovation Brokers & Media Solutions

The Virtual Conference Exchange

At Anerian, we see innovation as central to every organization’s business strategy over the next three years.

Part of that innovation includes the deployment of digital technology like the Video Conference Exchange (VCE), a unique Anerian concept that provides quick, convenient, and effective video earning experiences.

We created the VCE for associations, corporations and government agencies that want to provide a virtual conference for attendees – and non-attendees.

We handle the entire digital experience — and details – from planning to setup to video production, to managing e-commerce registrations, and uploading documents.

Benefits

• New revenue, saved costs
• High return on investment
• Attendees catch “missed” sessions
• Non-attendees can “attend” online
• Speakers reach a wider audience
• Exhibitors can create a “virtual” exhibit space
• Material is available months after the conference

Features

• Online web site dedicated to virtual attendees
• Members get their own login and setup their own agenda
• Members get to “attend” at their own pace
• Exhibitors have their own virtual ad space
• Associations and business can promote additional products

Services offered by Anerian LLC

VCE Planning, Design, and Configuration

The VCE enables event planners to extend the conference – virtually — to people who couldn’t make it, or who couldn’t catch all sessions of interest.

Anerian works with the conference planning team to design and produce a successful experience for online attendees.

The planning process is designed in stages to ensure success. The Anerian conference team will manage all aspects of the experience:

Planning and design – we meet with the event planning team to agree on scope, agenda, sessions, speakers, sponsors, and relevant content

• Site design
• Conference agenda
• Session selection

Configuration – we collect, format, and upload all relevant content and set up pricing and e-commerce

• Document gathering and site configuration
• Load speaker bios and conference material
• Set up e-commerce

Session production, capture, and editing – we shoot, edit, upload, and host all video as it is completed

• Stage and produce video sessions
• Edit videos
• Upload session material

Promote– we develop email / communications campaign, email membership to promote monitor the conference

• Manage email and SEO campaigns
• Upload email contacts and publish

Register and report – we publish weekly reports on site analytics

• Track registrations and visitors

VCE – Project Plan

Anerian works with conference events planners and exhibit sales to ensure the VCE is a success. The project-planning phase begins two weeks prior to hosting the event and work continues the week of and after the conference. See the chart below:

Why Anerian LLC

Anerian has a highly skilled team in the areas of interactive media, e-commerce, marketing, video production, and social networking.

• The Team – our team has designed and managed some of the largest media portals in the world. We are the experts.
• Full service spectrum – we do it all
• The VCE – offers a high quality experience and flexibility for virtual attendees
• We know associations – as a full-service consulting firm we understand association needs and strategy

Benefits of the Virtual Conference

• Attendees – have access to meetings they may not have been able to see otherwise
• Exhibitors – get to promote their products longer and to a broader audience via this online platform
• New members and customers – will be generated through the VCE
• New content – can be generated to develop a more robust offering
• Increased revenue – through registrations and online sales of other products